Job Summary

Fokabs is a climate change and sustainability consulting firm with the vision to build greener and resilient communities. We are currently looking for a multi-talented person to assume the role of an Executive Assistant to provide high-level support to our Top Management team especially our CEO. The Executive Assistant will assist the CEO whose role is to ensure that the company’s strategic goals and annual objectives are accomplished, and internal control mechanisms are running smoothly.

Roles / Responsibilities

• Assist the CEO by maintaining his calendar, travels and preparing presentations and reports with accuracy and attention to detail.
• Support Human Resource Strategy, Policy and SOP implementation.
• Supervise and coordinate internal controls and related activities.
• Expertly manage correspondence, scheduling, and logistics for high-level meetings within the company and its clients.
• Ensure that Top Management’s priorities, Objectives, and Key Results are consistently monitored, achieved, and best practices upheld.
• Track and analyze dashboards and action plans to inform decision making by Top Management across Practices and Departments.
• Handle communication on behalf of the CEO by monitoring and responding to important emails, messages and phone calls.
• Perform other personal assistant related responsibilities of the CEO.

Skills

• Self-directed, proactive, and able to anticipate and plan for needs.
• Strong planning, organizational, time management and analytical skills.
• Ability to maintain and respect confidentiality.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Excellent written and verbal communication skills in English and French.
• Ability to multitask in a fast-paced environment preferred.

Qualifications

• Experience: 2+ years as an Executive/Personal Assistant or similar role.
• Education: Degree in Business Administration or related field preferred.

Job Type: Full-time

Location: 2500 St. Laurent Blvd, Ottawa, ON K1T 0L2

 

What We Offer

• Health and dental insurance.
• Paid annual holiday.
• Opportunities for professional development and career advancement.
• A multicultural, collaborative and supportive international team culture.

How to Apply

Please submit your resume and a cover letter via the link Careers / https://fokabs.com/careers detailing your qualifications and career aspirations.

Application Deadline: 22 February 2025